How to Combine Multiple Outlook Archive Files?

Are you struggling to combine multiple Outlook archive files? Managing years of stored emails and files can be a hassle for a user. In this blog, we will learn effective ways to merge multiple Outlook archives in less time. Let’s dive into the topic and first look at how a user can combine multiple archive files and what are some major reasons are to combine multiple files.

How to Combine Multiple Outlook Archive Files?

Basically, there are two main ways to combine Outlook archive files into one: the manual method and the automated method. The manual method requires a user to merge files manually without any automation. Manually merging comes with a lot of risks, like data loss, data corruption due to size limitations, etc. It has a complex interface, which can lead to misplacement or duplication of the data files.

Instead of using manual ways, which take hours to combine the large data files, a user should prefer using automated tools. These automated tools are offline tools with a user-friendly interface that are 100% secure and do not entail any type of data loss or misplacement. It offers automatic merging of corrupted and password-protected files.

Why Combine Multiple Archive PST Files in Outlook? Compelling Reasons: 

  • Time saver- Combining Outlook archive files saves time for a user while searching for different PST files for a specific invoice. Combining also helps to save effort and reduce confusion while handling multiple PST files.

  • Fast performance- Outlook often slows down during the transfer, combining, or importing of large PST files. Merging Outlook archives helps to access the files easily and speeds up the overall performance.

  • Easy to manage- It helps to manage PST files while transferring huge data. Merging Outlook archive files results in easy migration, simplified backup and recovery process, and reduces the chances of data loss.

  • Prevents Corruption- Maintaining huge PST files separately can be prone to corruption. So, it is useful to combine multiple Outlook archive files into one master PST file. 

  • No duplication- Merging of files lets users eliminate duplicates. Unknowingly storing duplicates in different files reduces the size limit of the file. So, by using third-party software or Outlook rules, you can eliminate the duplicates easily.


How to Combine Multiple Outlook Archive Files Manually?


Step 1- Create a new empty PST file:

  1. First, open Outlook Classic and go to File> Account Settings> Account Settings.

  2. Click on Data Files> Add> Outlook data file (.pst)  and save it in your desired destination path.

Step 2- Merge multiple Outlook archives:

  1. Again, open Outlook and go to File> Open & Export> Import/Export.

  2. Then, choose the import from another program or file option and click on Outlook data file (.pst).

  3.  Browse and select your desired Outlook archive file, and choose the duplication options as per your requirement.

  4. Then, move forward, click on the finish button to combine multiple Outlook archive files into a master PST file.

  5. *Repeat step 2 from scratch for every PST file to merge into the blank master PST file.


Combine Multiple Archive PST Files in Outlook Automatically:


If you want to combine multiple Outlook archive files easily without any hassle, Merge Outlook Archive Files using an expert software. This smart utility offers advanced filter settings to merge productively in less time. Let’s see how we can merge multiple Outlook archives in 5 easy steps:


  1. First, download and run the software, and click on the select files or folders option as per your requirement.

  2. Then, select your desired folder and the files you want to merge.

  3. Choose your desired destination path and merging options, and check the remove duplicates box to remove unnecessary repeated files or folders.

  4. Then, you will see advanced filters, like from, to, date range, folder language, size, etc, on the user interface.

  5. After selecting your required filters, click on the merge button to combine multiple Outlook archive files.


Why Choose the Automated Way over the Manual Method? Comparison:


  1. Ease of use:

  • Manual- Merging Outlook archives requires various steps, like creating a new file and step-by-step importing each file to merge. Understanding Outlook software first before merging which tedious for non-technical users.

  • Expert Tool- This utility provides a simple user interface that is easy to understand and use as a non-technical user without any prior training. 

  1. Time consumption:

  • Manual- Importing and merging huge PST files one by one manually can be time-consuming. 

  • Expert Tool- On the other hand, this tool can merge multiple Outlook archives automatically in a batch, saving manual effort and speeding up the entire process.

  1. Risk of duplicated and lost files:

  • Manual- There is no in-built filter to identify any kind of lost or duplicated data. One wrong step can lead to crucial data loss unknowingly.

  • Expert Tool- It ensures full security of data while importing or combining files. This expert software detects data loss and duplicate files.

  1. Size limitation:

  • Manual- In Outlook, there are size limitations from 20 GB to 50 GB. Manually combining Outlook archive files more than these limits can cause crashing or corruption of files.

  • Expert Tool-  It has no boundaries in the size of combining files. It also offers with post-split option to avoid any issues in the future.

  1. Folder hierarchy:

  • Manual- Merging Outlook archive files manually often leads to disturbance in the folder's original structure. Sometimes files or folders get misplaced or merged incorrectly, which can create a lot of confusion for a user handling many PST files.

  • Expert Tool- This software maintains the hierarchy of the folders the same as before. It ensures that no file or folder is misplaced from its original place and is easy to navigate in the future.


Final Thoughts:

After examining all the valid points of both ways, we can say that using expert software to combine multiple Outlook archive files is the best solution. It provides advanced filters and settings that make it easier and convenient for the user to merge multiple Outlook archives productively in less time.


Comments

Post a Comment